The views and opinions expressed in this post are those of the author and do not necessarily reflect the views or positions of the association or post-secondary institution. The author does not receive any financial incentive for purchases made through the links included in this post.

Seeking Specialized Skills

I often identify myself as a keen continuous learner, and when I start to feel stuck or bored, I tend to look for learning opportunities or new hobbies. When I wrote What’s in your Policy Closet earlier this year, I was at a point in my career where I wanted and needed more professionally. In December 2022, that stuck feeling led to seeking out professional development opportunities and resources that could help expand my skillset and reignite the passion I had for my job, while preparing to request a reclassification. I had previously attempted to seek out policy-specific learning opportunities, but quickly realized those types of experiences were few and far between.

Reigniting Professional Passions

In more recent searches for relevant materials and webinars, I somehow stumbled upon an international bestselling book by Perfect Policies founder Lewis S. Eisen titled Rules: A Guide to Drafting Respectful Policies and Directives. The book arrived during the first week of January, and was a good reminder that policies need to be drafted with clarity and respect, while assuming positive intent from those who fall under them, as well as the importance of avoiding the parent-child dynamic in policy writing. While reading, I thought to myself, “he gets it,” and felt reassured that I was developing policies in a good way.

Inspired by Lewis’ writing, I found myself scouring the internet for other materials, opinion pieces, articles, and learning opportunities that he offered. In an opinion piece published in 2021, he wrote “ Drafting policies and directives is not rocket science, but it does require specific knowledge and skills that must be deliberately acquired,” and that really resonated with me because it wasn’t until I discovered ACUPA that I was able to connect with other policy professionals and could tap into policy-specific learning opportunities.

Having connected with Lewis via LinkedIn, I learned that he had developed a virtual workshop on Advanced Policy Drafting Techniques, and having recently had the pleasure of attending that workshop, I wanted to share a few key takeaways from those sessions, such as values-based policy drafting, a quick way to ensure respectful wording, and the place for plain language. I have also provided other resources that I have found helpful throughout my policy career.

Virtual Learning

One of my favorite things about attending any professional development opportunity is the broad experience that participants bring to the classroom, especially in virtual settings where contributors are often distributed across the globe. Policy-specific professional development opportunities almost always have to be very deliberately sought out, which means that going into any learning opportunities, I know I am going to be surrounded by other keen policy professionals at different stages in their careers and from different employment settings. I’ve had wonderful discussions with people from the United States, Germany, and the United Kingdom, just to name a few, who have held positions in academia, non-profit, government, and other employment settings. Discussions with fellow attendees and course instructors, as well as meetings with ACUPA members, always leave me feeling inspired and ready to get back to work. I would encourage anyone feeling stuck to spend some time expanding their professional community and learning from people with different perspectives and worldviews.

Values-Based Policy Drafting

Regardless of your geographic location and work environment, the establishment where you work likely has a mission statement, values, and goals. When drafting a policy, it is important to have your institution’s values in mind and be able to tie the policy to those values. Although this may seem like common sense and is something I have in the back of my mind, I realized when it was being presented by Lewis that I do not deliberately consider how a policy relates to the values of my place of employment during the proposal or drafting stages. I draft with clarity and respect, try to assume positive intent from all employees, and avoid the parent-child dynamic as best I can, but there is so much more to the policy cycle, a lot of which requires buy-in and collaboration.

Positive Positioning

When people hear policy, they usually think of rules, and immediately want to push back because they don’t want to be told what to do. As the authority drafting or revising the policy, it is important to know how that policy, or changes to it, could impact the values of an institution. Connecting a new policy, or changes to an old policy, to the company or institution’s values helps with optics, and more importantly, helps to gain buy-in from others, especially from senior leadership and potential collaborators. In being able to state, “this policy aligns or supports values X, Y, and Z, by . . .” and “this policy will achieve X, Y, and Z, by . . .” the policy itself, or revisions, become attached to goals rather than rules, and are automatically viewed in a more positive light. Illustrating how someone or something specific fits into a policy or strategic document, and how it can benefit them, is an important part of the consultation process.

Re-Introducing Respect

Lewis’ book and workshops focus on the importance of clarity, conciseness, and respectful wording, which means removing the underlying assumption of a parent-child dynamic from policies. We first learn about rules as children, and those rules are set by adults. What we took away from that experience is that all rules need to sound like that, but policies are written by adults and for adults, so they need to be written in a way that makes others want to adhere to them. This means employing an approachable tone and removing words like must, may (a blunted must unless representing a possibility), many, and should (which represents a recommendation rather than a rule) from your policy vocabulary. Simply removing these terms will change the tone of your policy from condescending to respectful, and sets rules that people are more willing to follow.

Make it a Manual

How often do you find yourself thinking or saying, “no one is reading/following this policy?” Another significant takeaway related to language and terminology from Lewis’ workshop was the idea of who needs to read and understand the policies we write. The short answer is relevant policy professionals, specialists, and those with authority over the policy. As policy professionals, many of us have adapted to using plain language, but have you ever considered that by using plain language in policy, your directive may become murky or lost completely? Policies are, after all, for use by specialists (like us), and those with authority over them. This means that policies can and should often contain jargon and technical terms because they are necessary for clarity. Non-experts, on the other hand, require good guidance documents. Lewis suggests thinking of the guidance documents as a pamphlet; an office or unit-specific manual for employees to reference that tells them everything they need to know, with hyperlinks to other relevant documents. Although these additional guidance documents take time to develop, I would argue that they are a valuable resource that could lead to increased awareness and compliance within offices.

Never Stop Networking

If you’re feeling stuck, losing your passion for policy, or are seeking more from your career, I highly recommend attending events and professional development opportunities. A great place to gain new policy knowledge is through expanding your network by connecting with ACUPA colleagues and becoming more involved with the association by joining a committee, attending the annual conference, and taking advantage of the many continuous learning opportunities available to you. 

Another way to expand your skills and participate in sessions with like-minded policy professionals is by searching regularly for experiences available through Eventbrite. This is a great way to find hidden gems! Earlier this month, I participated in an interactive session on policy change. The workshop was marketed as “a fun and quirky journey through the science of policy change - with pop culture references to really nerd out together,” and it was such a unique, fun way to learn and discuss policy concepts with individuals from across the world. It also provided me with new LinkedIn connections and relevant examples that I can use to discuss policy with my colleagues who don’t necessarily understand what I do and why policy is important.

Along with attending and participating in opportunities available via Eventbrite, I have also recently discovered a site called Apolitical that has some great resources. Though geared towards government and public servants, the policymaking learning opportunities available through Apolitical, such as free and for-fee courses, articles, and events, are valuable regardless of the setting you work in and where you are in your career as a policy professional.

Educational Opportunities Recommended by Sara:

Drafting Policies for Maximum Engagement (available for a fee, next offered in February 2024)

An Introduction to Policymaking (online, free)

Stakeholder Engagement 101 (online, free)

Silo-Busting for Public Servants (online, free)

Certificate in Policy Development and Implementation (online, available for a fee)

Eventbrite (online, free/available for a fee)

Additional Resources Suggested by Sara:

Rules: A Guide to Drafting Respectful Policies and Directives

How to Write Effective Policies and Procedures: The System that Makes the Process of Developing Policies and Procedures Easy

Become A Procedures Pro: The Admin's Guide to Developing Effective Office Systems and Procedures

Articles by Lewis S. Eisen

Ten Benefits of the Perfect Policies™ Approach

5 Obstacles to Policy Approval: How to Craft a Good, Approvable Policy

What Does Policy Actually Mean, Anyway?

Articles on Topics that May Affect Your Policies

Due to the popularity of our previous Policy in the News post, the Blog Committee wanted to take this opportunity to share recent policy-related higher education articles ahead of the ACUPA Annual Conference.

Administration

Guidance for an Often Thankless Task: Revising the Faculty Handbook
By Laura L. Behling, Inside Higher Ed, April 4, 2023

AI in Academia

AI Tools Don’t Have to be the Enemy of Teaching and Learning
By Gavan P.L. Watson & Sarah Elaine Eaton, University Affairs, February 17, 2023

Canadian Universities Crafting ChatGPT Policies as French School Bans AI Program
By Aaron D’Andrea, Global News, February 1, 2023

Campus Safety

West Virginia Governor Signs Campus Carry Gun Bill
By John Raby, AP News, March 1, 2023

Equity, Diversity, Inclusion

Free Speech vs. Hate Speech
By Safia Abdulahi, Inside Higher Ed, April 4, 2023

Harvard Grad Union Members Mixed on New University-Wide Policies on Bullying and Discrimination
By Julia A. Maciejak, The Harvard Crimson, April 5, 2023

How EDI Policies are Failing International Students
By Karine Coen-Sanchez, University Affairs, January 24, 2023

The Ohio Education Bill that Stands Against Diversity Training—and China
By Alcino Donadel, University Business, March 15, 2023

Health and Wellness

New ‘Disconnecting from Work’ Policies Aren’t Enough to Tackle the Problem of Work-life Balance
By Michael Rancic, University Affairs, August 8, 2023

What Higher Ed's Paid Parental-Leave Policies Look Like
By Megan Zahneis, The Chronicle of Higher Education, March 28, 2023

Yale University’s New Mental Health Policy Raises Discussions Among BW Communities
By Madeline Dwyer, The Exponent, March 23, 2023

Information Technology

Education Espionage: FSA “Secret Shoppers” to Monitor Higher Ed for Unethical Practices
By Alcino Donadel, University Business, March 15, 2023

How IT Departments Can Shape Acceptable Use Policies in Higher Ed
By Alexandra Shimalla, EdTech: Focus on Higher Education, March 29, 2023

U.S. Department of Education Announces Updated Data Security Expectation for Postsecondary Institutions
By Sarah Pheasant, Jonathan Tarnow (Faegre Drinker Biddle & Reath LLP), J.D. Supra, March 31, 2023

Tenure and Recruitment

Florida University System Approves New Tenure Policy, Spurning Faculty Critics
By Jeremy Bauer-Wolf, Higher Ed Dive, March 30, 2023

Texas Senate’s Priority Bills on Higher Ed Would End Tenure, Diversity Policies
By Kate McGee, The Texas Tribune, March 10, 2023